Document conversion is vital for any organization to access and manage business data more efficiently. As it can prove expensive to implement data conversion solutions in-house, most of the organizations prefer document conversion outsourcing. Now, the question is whether to choose an off-shore or on-shore data conversion company. Usually, small and local business organizations opt for off-shore solutions as they are more cost-effective. Thus, these organizations can save their limited resources and investments to a great extent. However, a document conversion company in the U.S can help you in several ways. Primarily, you are getting the service provided by people in the United States who may be more sensitive to your requirements and utilize the latest technology to provide the best service.

 

Scan a WideRange of Documents

 

A reputable document conversion company in the U.S offers scanning services for a wide variety of documents including paper-based documents, engineering drawings, blueprints, microfilm, microfiche, x-rays, aperture cards and more. The files to be converted can be sent on CDs, DVDs, paper, FTP or any other suitable formats to the document conversion company. U.S companies provide a wide range of document scanning solutions to their clients such as Optical Character Recognition (OCR) scanning, photograph scanning, Canofile scanning, color and/or black & white image scanning and much more.

 

Support for Different Formats

 

U.S companies provide you with the facility to convert your documents (in whatever format they are) into the desired formats. Conversion solutions include PDF document conversion (PDF to DOC, PSP to PDF, PDF to DXF, PDF to DWG, PPT to PDF and more), HTML and XHTML conversions (PSD to HTML, Excel to HTML, PSD to XHTML and more), image document conversions (DWG to JPG, DOC to TIFF, PDF to TIFF and more), CAD conversion and more. We can say the conversion options in the U.S are probably much more than those available in off-shore locations.

 

Adherence to Data Privacy

 

Certain rules and regulations apply for the management of documents that hold confidential information. For example, HIPAA law clearly states that the healthcare documents of the patients should not be disclosed to the public while managing (storing, transferring or converting) them. Hence, it is very important for the document conversion company to protect the business documents from unauthorized access. The chance of non-compliance issues are less for U.S companies as they provide in-house training to their staffs regarding the security and confidential procedures. Moreover, they implement several security measures to avoid the chance of unauthorized access such as protecting data stored in computers with strong passwords, installing firewall in the computers, FTP/browser-based file transfer, using encrypted server for all types of data uploads/downloads and more. You can therefore trust U.S companies to handle highly sensitive data.

 Foolproof Quality Checking

Every document that is converted will be checked for errors in U.S companies. Typically, companies have a quality assurance team comprising experienced editors, researchers and proofreaders. Such companies also set up document management standards to ensure high quality services.

 Better Productivity

 The employees in offshore companies work during US day time which may probably be night time in those countries. Moreover, internet speed varies across foreign countries depending on location (remote area, village or metro cities). This might affect the proper delivery of documents after conversion. U.S companies can ensure better productivity and quick delivery of the required documents.

 You can gain the above mentioned benefits only if you choose a reliable companyproviding document conversion services in the United States.